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This extended form is designed to give you a clearer picture of how we plan private dining experiences and events. You’re welcome to have a look at it but filling it is not something we expect you to complete on your own. Instead, we’ll walk through it together, shaping the details collaboratively so everything feels simple, personal, and well cared for.

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event planning form
We respect your privacy. Your contact details are kept private and never shared.
This helps us understand your needs and start planning with you.
Up to 6 for Private Dining and Movie Nights and 20 for Catering.
We kindly ask that events be booked a minimum of 10 days in advance to allow for thoughtful planning.
Year: 2026.
Please keep in mind that preparation and post-event breakdown time are part of the experience and need to be accounted for.
Event Location.
If possible, please also insert the location link from Google Maps.
No more than 350 GEL.
A soft guideline to help us design wisely and honestly.
Tell us about any special occasion or specific vision for your event.
This will help us customize and highlight the parts that matter the most to you.
Please let us know if any of the following apply to you or your guests. This information is essential for planning safely and thoughtfully.
Disclaimer: While every effort is made to accommodate dietary requirements, dishes are prepared in a working kitchen environment, and trace amounts of allergens cannot be fully guaranteed. ( *a - Shellfish including Crustaceans and Mollusks. *b - Tree nuts including almonds, walnuts, pistachios, hazelnuts, cashews, pecans, etc. )
Disclaimer: While every effort is made to accommodate dietary requirements, dishes are prepared in a working kitchen environment, and trace amounts of allergens cannot be fully guaranteed.
Please note that while we take great care with dietary needs, our kitchen handles common allergens.
We offer multiple menu styles within our services.
Please refer to our Private Dining page for the related details.
A few details about your kitchen and dining area help us prepare the experience with care; bringing what’s needed, adapting to the space, and letting the evening flow naturally.
Please Select All That Applies.
These will be used solely for planning purposes and kept private.
A menu created exclusively for you, designed from scratch around your preferences and the moment.
A Menu selected from existing Ceres dishes, with light adjustments for preferences or dietary needs. Please refer to our Food and Drinks page for the related details.
A selection of Pre-composed menus chosen as they are, each with a distinct mood or season. Please refer to our Set Menus page for the related details.
Menus structured with small, refined bites to be shared in larger events. Please refer to our Catering page for the related details.
Menus inspired by the atmosphere and rhythm of the chosen Movie. Please refer to our Movie Nights page for the related details.
This helps us create a setting that feels right for you. Please refer to our Vibes & Set-Up page for the related details.
This helps us tailor the experience to you. Please refer to our Vibes & Set-Up page for the related details.
Like: Noise level / Interaction / Timing / Other ....
Small Special Gifts for your Guests from our Shop. Please refer to our Shop page for the related details.
Board and Card games to enjoy at yor event. Please refer to our Entertainment page for the related details.
To help us document the craft and atmosphere of our work, we sometimes record short videos and photographs during preparation and service (using a GoPro or camera). Recording focuses on the food, hands, process, and ambiance — never on guests unless explicitly agreed.
This helps us understand how you found us and what you’re looking for.
Full Name
Today's Date (Day . Month . Year)
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terms and conditions


Upon submission of this form, Ceres Team will prepare and share a detailed cost proposal for your planned event.

To confirm the booking and begin preparations, the guest is required to pay 50% of the total agreed cost upon acceptance of the proposal.

This advance payment includes a refundable safety deposit, which will be returned in full after the event, provided that all equipment, tableware, tools, and any additional elements supplied by Ceres are returned in proper condition.

The remaining 50% balance is due one day prior to the event.

All payments are to be made via bank transfer to the Ceres Bistro TBC business account.

Any additional requests, changes, or services requested after this agreement is confirmed may result in additional charges, which will be communicated separately and agreed upon before being applied.


Cancellation & Rescheduling

We understand that plans can change. If you need to reschedule, please let us know at least 7 days in advance — we will do our best to accommodate your new date, and any payments made can be applied to the rescheduled event.

If a cancellation is necessary, the advance payment helps cover preparations and reserved time. We’ll work with you to find the fairest solution whenever possible.

For changes made less than 7 days before the event, additional charges may apply to cover commitments already made. Any adjustments are confirmed once agreed in writing by both parties.


Legal Acknowledgment

By submitting this event planning form and proceeding with the booking, the guest confirms that they have read, understood, and agree to the terms and conditions shown here. This agreement constitutes a binding service contract, governed by the Civil Code of the Republic of Georgia and all other applicable laws of the Republic of Georgia.

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